General Instructions for the Guidance of Post Office Inspectors in the Dominion of Canada | Page 6

return is sent in), inclusive.
10. Journal of Travel and Proceedings not later than six days after the
expiration of each month.
11. Requisition for payment of Miscellaneous expenses to include
travelling allowances, telegraph bills, and all outlays, except salaries
and contractors' pay, not later than six days after the expiration of each
month. Only one requisition should be sent in each month. Each
requisition should be numbered consecutively throughout each fiscal
year. No. 1 should be the first requisition made, for accounts the dates
of which should embrace the month of July. On each voucher it must
be stated clearly for what object the expense has been incurred. Further,
each account must bear a certificate as to its correctness in the
hand-writing of the Inspector, and must be accompanied by an official
voucher on which must be written the number and date of the authority
for the expense.
Trademen's accounts should be included in the requisition made for the
last month in each quarter. All outstanding accounts should be included

in the requisition for the last month in each quarter, as it is very
objectionable that accounts for expenses incurred in one quarter should
be included in the requisition made for any following quarter.
The vouchers for travelling expenses claimed by officers not entitled to
a per diem allowance, should bear your certificate that the amount
claimed is the amount of the actual expenses incurred.
The vouchers for telegraph accounts should bear your certificate that all
the telegrams charged for have been sent and received on official
business.
All accounts for advertising must be accompanied by copies of the
advertisement for which the accounts are rendered.
In making out the requisition the accounts should be entered according
to their amounts, the largest amount being entered first, and the
smallest amount last.
The accounts should be numbered consecutively in the above order on
the back.
The number on each account should correspond with the number of its
entry in the requisition.
The accounts and vouchers themselves should be placed and forwarded
in the order in which entered.
It is very important that the cheques received in payment of accounts
should be promptly acknowledged by returning the form sent with them,
and that when paid the vouchers should be always returned with the
printed letter of advice, in the same order in which entered in the
requisition, so that they can be readily checked.
12. One copy of each Time Bill in use should be forwarded on the first
day of each quarter. The Bills sent to be classified according to
frequency of service, and arranged alphabetically.

Accompanying these Bills should be sent a memorandum of all
changes made during the past month in the Bills used.
13. Returns of Railway and Steam Boat Service to be sent in on the first
of each month. These Returns to be personally examined by the
Inspector before they are sent in.
14. Annual Return of all cases of loss or abstraction to be transmitted
on or before the 1st October in each year.
This return should include all cases of loss or abstraction occurring
within the year ended the 30th June last past, as well as all such cases
occurring at the end of the preceding year as it may not have been
possible to include that year's return.
Each case should be entered in order according to the date on which the
letter was posted. The Return should be divided into two parts.
The first part should include only Registered Letters, the cases of entire
loss of the letter being entered separately from cases of abstraction of
the contents of the letter.
The second part should include only unregistered letters, the cases of
loss being also entered separately from the cases of abstraction.
This return should be very carefully prepared. It constitutes the material
from which the annual statement for Parliament has to be compiled,
and the explanations given under the head of "Result of Proceedings"
should be such as fully to justify every step taken during and
subsequent to the investigations instituted.
15. A Return of the Mail Service in operation in your Division on the
1st day of July, in each year, to be transmitted by the first of the
following month.
The services in this return to be entered alphabetically and to be
classified according to frequency of service, the distances between the
termini of the several routes also, to be accurately stated. Suspended

winter services to be given as a supplement.

V.
SALARIES AND ALLOWANCES.
1. With the exception of Postmasters in the cities, Postmasters' salaries
are based on a commission on the amount of postage on matter prepaid
by stamps and posted at their offices, viz.: 40 per cent. on the first $800
per annum or $200 per quarter,