General Instructions for the Guidance of Post Office Inspectors in the Dominion of Canada

General Instructions For The
Guidance Of
by Alexander
Campbell

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Guidance Of
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Title: General Instructions For The Guidance Of Post Office Inspectors
In The Dominion Of Canada
Author: Alexander Campbell
Release Date: October 1, 2006 [EBook #19414]
Language: English
Character set encoding: ISO-8859-1
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Note: | | | | Inconsistent hyphenation in the original document has been |
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GENERAL INSTRUCTIONS
FOR THE GUIDANCE OF
POST OFFICE INSPECTORS
IN THE
DOMINION OF CANADA.

CONTENTS.
PAGE. 1. General Instructions, 3
2. Arrangement of Papers, 9
3. Books and Records, 10
4. Returns to the Department at Ottawa, 12
5. Salaries and Allowances, 15

6. New Post Offices, 18
7. Mail Arrangements, 19
8. Mail Service, 19
9. Establishment of New Routes or Alteration in Routes already in
operation, 20
10. Contracts for Mail Service, 21
11. Bonds, 23
12. Railway Mail Service, 24
13. Circulation or Distribution, 26
14. Travelling, 27
15. Cases of Loss or Abstraction, 28
16. Arrears and Outstanding Accounts, 32
17. Conclusion, 33

I.
GENERAL INSTRUCTIONS.
1. You are required personally to superintend the performance of the
routine work of your office and see that it is properly done.
2. This routine work should be suitably and fairly apportioned amongst
your clerks--each clerk (under your superintendence) being responsible
for the duty assigned to him. You will, after fair warning, report to the
Postmaster General any clerk who fails correctly and efficiently to
perform this duty.

3. Carefully superintend the working of the Department in all its
branches within the limits of your Division. As however, it is important,
that the operations of the Department should be carried on under one
uniform plan throughout the Dominion, do not make any alterations in
the system of doing the work without the permission first obtained of
the Postmaster General.
4. Endeavor to instil into all persons connected with the Department in
your Division the importance of a harmonious working together for the
good of the Service, and of each, in his own sphere, performing the
duties assigned to him in an intelligent and thorough manner.
5. All letters received on official business should be carefully and
promptly attended to.
6. All matters referred to you from the Department at Ottawa should be
disposed of with the least possible delay.
7. Provision should be made for the performance of the ordinary
routine work of your office when you are absent, under the
superintendence of your senior clerk.
8. No portion of your work should be allowed to fall into arrear; If it
should do so, however, from circumstances beyond your control, you
will at once report the fact to the Postmaster General.
9. See that the Time Bills and Mail Transfer Receipts are properly
examined and fyled away every day. A separate pigeon hole should be
provided for each set of Time Bills and Transfer Receipts, the pigeon
holes being arranged and labelled in alphabetical order.
10. When fines should, in your opinion, be imposed upon Railway Mail
Clerks, Clerks in City Offices, and other officers in the employ of the
Department--full particulars of each case should be communicated to
the Postmaster General, and his authority for the imposition of the fine
obtained.
11. Make once in every three months a regular and thorough inspection

of all the details of account and general business in each City Post
Office in your Division--without any pre-arranged date or notice of the
time at which such inspection will be made.
The inspection should, however, take place on the 1st of a month, so
that the Accountant may be able to verify from your report the entries
in the accounts of the Postmaster for the month preceding.
In making these inspections you must verify the Stamp Account of the
office--personally count the stock on hand, and see that it agrees with
the amount stated in the Postmasters' Stamp Account, made up